Executive Assistant

Essential Job Duties:

Executive Support

• Manage and maintain complex calendars, appointments, and meeting schedules for the Logistics Center Director.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and minutes.
• Screen, prioritize, and respond to correspondence, emails, and telephone inquiries.
• Prepare presentations, reports, dashboards, and executive communications.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.

Administrative Operations

• Support the leadership team with administrative activities and special projects.
• Maintain confidential records, documents, and personnel-related information.
• Organize and manage site events, leadership visits, customer meetings, and employee engagement activities.
• Manage purchasing requests, office supplies, and vendor coordination for administrative services.
• Maintaining corporate credit card, and monthly reconciliation of charges.
• Ensure accurate filing and document management in accordance with company policies.

Communication & Coordination

• Act as a liaison between site leadership, employees, customers, suppliers, and corporate functions.
• Facilitate communication across operations, warehouse, transportation, customer service, and support departments.
• Coordinate leadership meetings, operational reviews, and town hall sessions.
• Support onboarding activities for new management team members and visitors.

Reporting & Project Support

• Assist in the preparation of operational KPI reports and management presentations.
• Track action items from leadership meetings and ensure timely follow-up.
• Support continuous improvement initiatives and site projects through administrative coordination.
• Collect and organize data required for audits, compliance reviews, and business reporting.